Employee Toolkit

Helpful Tools & Resources

WorkReady: Employee Health Patient Portal

*There is no emergent need to call Employee health; if you feel sick, stay home and complete the Failed Daily Pass/Symptomatic questionnaire in the Employee Health Patient Portal.

COVID-19 Medical & Religious Exempt Testing Sites and Hours

It’s important for all employees to note: if you are feeling ill or are symptomatic of COVID-19, please calling the Employee Hotline at (585) 454-8202 for instructions.

All Centralized COVID-19 Accommodation Saliva Testing require an appointment. This means vaccine-exempt employees and other RRH individuals will need to schedule their tests in advance, as the walk-in option will no longer be available.

Testing appointments will take place in the WorkReady (formerly Employee and Occupational Health) office on site during clinic hours at: Clifton Springs Hospital & Clinic; Newark-Wayne Community Hospital; Rochester General Hospital; Unity Hospital; United Memorial Medical Center; and RRH’s WorkReady office at 2701 Culver Road, second floor.

Scheduling an Accommodation Saliva Testing Appointment
The WorkReady team has developed an online appointment form to make it easier for you or your team member to schedule testing appointments.

Access the appointment form through the WorkReady Enterprise Health Portal.
View a step-by-step Knowledge Builder for how to sign up.
- Helpful hint: RRH ADFS login is the same user name and password that you utilize to access Workday.

LINK: Workready Enterprise Health Portal

Mandate Specific Information

DOCUMENT: COVID-19 Vaccine and Booster Mandate FAQ (as of 2/10/2022)
DOCUMENT: AD102 RRH Vaccine Requirement Policy (as of 4/8/2022)
DOCUMENT: AD102 Attachment 1: Employee Medical Exemption Request Form (as of 2/10/2022)
DOCUMENT: AD102Attachment 3: Employee Religious Exemption Request Form (as of 2/10/2022)
DOCUMENT: AD102Attachment 4: Affiliate Attestation Form Religious Exemption From Covid-19 Vaccination Requirement (as of 2/10/2022)
DOCUMENT: AD102 Attachment 5 – Booster Letter (as of 2/10/2022)

Providers

DOCUMENT: Ambulatory Employee COVID-19 Vaccine Administration (as of 12/23/2020)

Employees

KNOWLEDGE BUILDER: Uploading Your Covid Booster (as of 1/26/2022)

Pharmacy Resources

DOCUMENT: COVID Vaccine Reference Guide (as of 6/22/22)

Treatment Guidance

DOCUMENT: COVID-19 Oral Antiviral Treatments (as of 4/25/2022)
DOCUMENT: Antiviral Medication Guidelines (as of 1/20/2022)
DOCUMENT: MAB High Risk Scoring (as of 01/03/2022)

COVID-19 Treatments

DOCUMENT: Current COVID Treatments for Omicron Variant (as of 3/28/22)
DOCUMENT: Sotrovimab Provider Fact Sheet (as of 1/18/2022)
DOCUMENT: Sotrovimab Patient Fact Sheet (as of 1/18/2022)
DOCUMENT: Bebtelovimab Overview Guidelines (as of 3/28/22)
DOCUMENT: Bebtelovimab Guidance (as of 3/28/22)
DOCUMENT: Bebelovimab 175mg Dose Preparation Worksheet (as of 3/28/22)
DOCUMENT: Bebtelovimab Patient Fact Sheet (as of 2/11/2022)
DOCUMENT: Bebtelovimab Health Care Provider Fact Sheet (as of 3/30/2022)
DOCUMENT: Referral process for MAB therapy (as of 3/28/2022)

Procedure Guidance

DOCUMENT: Recommendations for Managing Aerosol Generating Procedures (as of 4/3/2023)
- FAQ Updates to RRH AGP Policy (as of 4/3/2023)

DOCUMENT: Cohorting Flu and COVID Criteria (as of 11/17/2022)
DOCUMENT: UV Light Prioritization Statement (as of 11/17/2022)
POLICY (IP28): Discontinuation of Precautions for COVID-19 Patients (8/8/2022)
POLICY (IP27): Management of COVID-19 or suspected COVID-19 Patient (as of 11/22/2022)
POLICY IP: Guidelines for Imaging for Patient on Enhanced Isolation (as of 11/17/2022)
POLICY (IP5): Transmission Based Precautions (11/22/2022)
- IP5 Addendum: PPE Low Supply Guidance: Enhanced Isolation Precautions (as of 12/23/2020)
POLICY (IP9): Standard Precautions (as of 11/17/2022)
POLICY IP: Prioritization of Negative Pressure Rooms (as of 11/17/2022)
DOCUMENT: Guidance for evaluation of COVID exposure & Isolation needed within Inpatient Behavioral Health Settings (as of 11/17/22)

Workflows

DOCUMENT: COVID Nursing Home Workflow (as of 5/24/2023)

Outbreak Protocols

DOCUMENT: Outbreak Investigation - Instructions (as of 5/24/2023)
DOCUMENT: Outbreak Investigation – New Resident Case (as of 10/03/2022)
DOCUMENT: Outbreak Investigation – New Staff Case (as of 10/03/2022)
DOCUMENT: Outbreak Investigation – New Visitor Case (as of 10/03/2022)

Masks

Policies regarding PPE use can now be found in PolicyStat

Signage

132530-Patient facing – Infection prevention requires mask (v2) ENG
147330-Patient facing – Infection prevention requires mask (v2) SPA

LINK: Surgery Toolkit

DOCUMENT: Guidance for evaluation of COVID exposure & Isolation: Inpatient Psych and Substance Use Disorder Settings (as of 10/4/22)

Reimbursement for At-Home COVID-19 Tests

As of January 15, 2022, insurance companies in the U.S. are required to reimburse members for the purchase of over-the-counter at-home COVID-19 rapid testing kits.

The reimbursement process varies based on the insurance plan. Some require members to submit a request for reimbursement and show proof of purchase. Other plans require a prescription from a provider.

If you are looking to obtain reimbursement, you should contact your insurer for more detailed information on their guidelines. If your plan does require a prescription for reimbursement, you should also contact your provider’s office for guidance.

Testing